Free Business Expense Tracker
Track & categorize business expenses
Enter expenses, auto-categorize by IRS categories, see totals, and export a formatted expense report.
| Date | Description | Category | Amount |
|---|
By Category
Summary
Track business expenses by category with our free expense tracker. Add transactions, categorize spending, see running totals, and export clean reports — all in your browser with no signup. Perfect for freelancers, small businesses, and nonprofits who need to organize expenses for tax prep, budgeting, or grant reporting.
How to Track Business Expenses
- 1
Add expenses
Enter each transaction with date, amount, category, and description.
- 2
Choose categories
Use built-in categories like payroll, rent, supplies, travel, and marketing — or create your own.
- 3
Review spending
See totals by category and over time. Spot trends and overspending at a glance.
- 4
Export your report
Download a categorized expense report as a PDF for tax prep, bookkeeping, or team review.
Why Track Expenses with This Tool?
Category breakdowns
See exactly where your money goes — by category, by month, by project.
Tax-ready reports
Export categorized reports that make tax prep straightforward.
Works offline
Everything runs in your browser. Your data stays on your device.
Zero cost
Free forever. No trials, no upgrades, no limits.
Frequently Asked Questions
Can I use this for tax deductions?
Yes. Categorized expense reports help you identify deductible business expenses. Export the report and share it with your accountant or tax preparer.
Is my expense data saved?
Data is stored in your browser's local storage. It persists between visits on the same device but isn't synced to the cloud. Download reports regularly for backup.
What expense categories are included?
Common categories include payroll, rent, utilities, supplies, travel, marketing, insurance, and professional services. You can customize categories to match your business.
Can nonprofits use this?
Absolutely. Nonprofits can track expenses by program, grant, or fund — useful for grant reporting and board oversight.
Like this tool? Holdings does it automatically.
Free business banking with built-in accounting. Auto-categorize expenses, generate P&L reports, and manage sub-accounts — all in one platform. Zero fees.
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