Free Contractor Payment Tracker
Track contractor payments
Log payments to contractors for easy 1099 reporting at year end. Free, no account needed.
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Track every payment you make to contractors and freelancers throughout the year — so when 1099 season arrives, you're ready instead of scrambling. Our free contractor payment tracker logs payments by contractor, calculates year-to-date totals, and flags when someone crosses the $600 IRS reporting threshold. No signup, no accounting software subscription, no spreadsheet formulas to maintain. If you hire freelancers, consultants, or subcontractors, you're legally required to report payments over $600 on a 1099-NEC. This tool makes that painless. Add payments as you make them, and when January rolls around, export a clean summary grouped by contractor with totals ready for filing.
How to Track Contractor Payments
- 1
Add your contractors
Enter each contractor's name, business name, and payment details. You can add their TIN later when you're ready to file.
- 2
Log each payment
Record the date, amount, and description for every payment. Takes 10 seconds per entry.
- 3
Monitor 1099 thresholds
The tracker automatically flags contractors who've received $600 or more — the IRS reporting threshold for 1099-NEC.
- 4
Export for tax filing
Download a year-end summary with per-contractor totals, ready to hand to your accountant or use for 1099 preparation.
Why Track Contractor Payments?
Stay IRS compliant
You're required to file 1099-NEC for any contractor paid $600 or more in a calendar year. This tracker makes sure nobody slips through the cracks.
No more January panic
Instead of digging through bank statements in January, you'll have a clean, organized payment history ready to export on day one.
Instant threshold alerts
The $600 threshold sneaks up fast. This tool flags it automatically so you can collect W-9s before year-end.
Free and unlimited
Track as many contractors and payments as you need. No per-contractor fees, no transaction limits, no premium tier.
Frequently Asked Questions
When do I need to send a 1099 to a contractor?
You must file a 1099-NEC for any non-employee (contractor, freelancer, consultant) you paid $600 or more during the tax year. The form is due to the contractor and the IRS by January 31st. This tracker monitors that threshold for each contractor automatically.
What's the difference between a 1099-NEC and 1099-MISC?
Since 2020, non-employee compensation (contractor payments) goes on the 1099-NEC, not the 1099-MISC. The 1099-MISC is now used for rents, prizes, and other miscellaneous income. If you're paying contractors, you need the 1099-NEC.
Do I need a W-9 from every contractor?
Yes. You should collect a W-9 from every contractor before making the first payment. The W-9 gives you their legal name, address, and TIN — all required for 1099 filing. Our W-9 generator can help contractors fill theirs out.
Can I track payments to both individuals and LLCs?
Yes. Track payments to any type of contractor — individuals, sole proprietors, LLCs, and partnerships. Note that payments to C-Corps and S-Corps are generally exempt from 1099 reporting, with some exceptions.
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