Invite Team Members and Manage Permissions

Holdings is your all-in-one financial sidekick, designed to help small and medium-sized businesses (SMBs) earn more while making financial operations a breeze. Holdings makes it easy to collaborate securely with your team, manage permissions, and keep your business account running smoothly. This guide will walk you through everything you need to know to add members, assign roles, and manage your organization’s access-so you can focus on growing your business, not wrangling spreadsheets.

Why Team Management Matters for Your Business

Let’s face it: running a business is a team sport. You need the right people with the right access at the right time. That’s why Holdings lets you invite team members, assign roles, and manage permissions-all from one place, whether you’re on mobile or the web. This means your operations manager can handle day-to-day transactions, your accountant can export data for tax season, and you (the owner) keep full control over everything.

With Holdings, you get:

• Zero fees and high APY rates (up to 3.0%)-so your money works as hard as your team does.

• Integrated accounting and bookkeeping-no more juggling disconnected tools.

• Peace of mind with up to $3M in FDIC insurance and robust mobile security.

Getting Started: Inviting Team Members

Adding new users to your Holdings business account is simple and secure. Here’s how you do it:

Step 1: Open the Team Section

• Log in to your Holdings account on the web.

• From the main menu, select Team. This brings up your current team directory, showing all active users and their roles.

Step 2: Add a New Team Member

• Click the + Invite button in the top-right corner.

• Enter the new member’s first and last name, plus their email address. This is where their invitation will be sent.

Step 3: Assign the Right Role

• Choose from four roles: SuperAdmin, Admin, Member, or Bookkeeper.

• Each role comes with specific permissions, so you can tailor access to each team member’s responsibilities.

• Click Invite. The new user will receive an email with instructions to set up their profile and login securely.

Tip: You can manage team members anytime, anywhere-perfect for businesses on the go or with remote teams.

Understanding Roles and Permissions in Holdings

Not all team members need the same level of access. Holdings’ role-based permissions ensure that everyone gets just what they need-no more, no less. Here’s a breakdown:

SuperAdmin is the “superuser” of your business profile-think of it as the captain of your financial ship. Only one SuperAdmin is allowed per business account for maximum security and accountability.

Managing Permissions: Best Practices

Keeping your business secure means regularly reviewing who has access to what. Here’s how to make sure your team management is always on point:

• Assign Roles Carefully: Only give Admin access to trusted team members who truly need it. Use Member or Bookkeeper roles for those who just need to see information or export data.

• Review Permissions Regularly: Set a policy to audit your team directory every quarter. Remove or downgrade users who no longer need access.

• Limit Access: Don’t give out more permissions than necessary-this keeps your accounts safe from accidental changes or security risks.

• Monitor Activity: Use Holdings’ activity logs to see who did what and when. This adds an extra layer of transparency and helps with compliance.

How to Remove a Team Member

Sometimes, team members move on or change roles. Removing access is just as easy as adding it:

1. Go to the Team section in your Holdings account (on the app or web).

2. Select the user you want to remove from the directory.

3. Scroll to the bottom of their user profile and click Remove Team Member.

4. Confirm your choice in the dialog box.

Important: Once a user is removed, they can’t be re-added with the same email address unless you invite them again from scratch. If you’re not sure about removing someone permanently, consider downgrading their role instead.

Transferring SuperAdmin (Account Owner) Status

The SuperAdmin is the primary owner of your business account and has full control over all settings, money movement, and user management. If you ever need to transfer this role (for example, if the business changes ownership or your responsibilities shift), here’s how:

1. Go to the Team section and find your SuperAdmin profile.

2. Click Transfer SuperAdmin Status (usually at the bottom of your profile page).

3. Select a new SuperAdmin from your list of Admins.

4. Confirm the transfer and follow any additional prompts.

Remember: Only one SuperAdmin is allowed per account. Make sure the new owner is fully briefed on their responsibilities before transferring ownership.

Real-World Example: How SMBs Use Holdings Team Management

Let’s say you run a growing marketing agency:

• You (the business owner) are the SuperAdmin, overseeing all financial operations and policy decisions.

• Your operations manager is an Admin, handling daily transactions, managing external accounts, and adding new team members as your agency grows.

• Your marketing specialist is a Member, able to view campaign budgets and account balances but unable to move money or change settings.

• Your external accountant is a Bookkeeper, exporting transaction data at tax time and reviewing financial records-no risk of accidental transfers or policy changes.

This structure keeps your business account secure, your data organized, and your team empowered to do their jobs-without unnecessary roadblocks or risks.

Making the Most of Holdings’ Features

• Directory and User Profiles: Quickly see who has access to what, and update roles with just a few taps or clicks.

• Integrated Tools: Holdings isn’t just banking-it’s your all-in-one resource for accounting, bookkeeping, and financial management. No need to install extra software or juggle multiple apps.

• Easy Feedback: Have suggestions? Use the in-app feedback button to let us know how we can make team management even better.

Frequently Asked Questions

Q: What happens if a team member forgets their login information?
A: They can reset their password right from the login screen-no need to contact support. Our authentication system keeps your business account secure.

Q: Is my business data safe?
A: Yes! Holdings uses robust mobile security, privacy settings, and up to $3M FDIC insurance to protect your accounts and personal data.

Final Thoughts: Take Control of Your Team Management

Inviting team members and managing permissions in Holdings isn’t just about security-it’s about empowering your organization to work smarter. With zero fees, high-yield APY, and integrated financial tools, Holdings is designed to help your business thrive.

Ready to streamline your operations?
Start by inviting your team, assigning the right roles, and managing your business profile with confidence. Your financial sidekick is here to help-so you can spend less time on admin, and more time growing your business.

Banking that pays you back. Team management that keeps you in control. That’s Holdings.