Holdings: Effortless User Management for Modern Businesses | 2025 Guide

Running a business—whether it’s a fast-growing startup, a real estate investing firm, or a family-owned LLC holding company—means you’re always juggling priorities. You want to grow your assets, protect your liability, and keep your team focused on what matters most: building wealth and making smart moves. That’s why Holdings is designed as your all-in-one finance, accounting, and management platform—purpose-built for modern businesses who want more control, less hassle, and real rewards.

This comprehensive guide walks you through the updated process for adding a new user in Holdings for 2025. We’ll cover everything from setting up your business profile and user management to security best practices, real-world scenarios, and how our features help you manage risk, cash flow, and compliance. Whether you’re a shareholder, manager, accountant, or board of directors member, you’ll find actionable steps and expert tips to make onboarding seamless.

Why User Management Matters for Modern Businesses

When you’re managing multiple companies, subsidiaries, or operating companies, user management isn’t just a technical detail—it’s a core part of your asset protection and business continuity strategy. The right access control system ensures that your team can collaborate securely, your data stays protected, and your business profile remains compliant with law, tax, and audit requirements.

With Holdings, you don’t have to worry about double taxation, hidden fees, or clunky software. Our platform is designed to make adding new users, managing permissions, and tracking every action as easy as clicking a button—whether you’re on Windows, Linux, Ubuntu, or our mobile-responsive website.

Getting Started: Creating Your Holdings Account

Before you can add new users, you’ll need to set up your primary business account with Holdings. Signing up is simple and secure, with two options:

• Google SSO Integration: Connect your Google account for a fast, password-free experience. This is perfect for businesses already managing credentials through Google Workspace or using Google Ads for marketing and SEO.

• Email & Password Registration: Prefer the traditional route? Just enter your email address, create a strong password (or passwd if you’re a bash or sudo fan), and you’re ready to go.

Once your account is active, you’ll land on your Holdings dashboard—a powerful hub where you can manage your business profile, cash flow, accounting, and, of course, user permissions.

Navigating the Team Page: Your Command Center

The Team page in Holdings is your one-stop shop for user management. Here, you’ll find:

• A directory of current team members, their email addresses, and assigned roles (SuperAdmin, Admin, Member, Bookkeeper)

• The “+ Invite” button to add new users instantly

• Options to switch between entities if you manage multiple LLCs, series LLCs, or holding companies

• Access to statements, cards, and audit trails for compliance and research

Think of it as your business’s active directory—fully integrated with your finance and accounting operating system.

Understanding User Roles and Permissions

Assigning the right user role is key to keeping your business secure and efficient. Holdings offers four distinct roles, each with specific permissions tailored to your needs:

This structure supports everything from real estate investing to corporate tax compliance and ensures that only the right people can access sensitive data, move cash, or manage assets.

Step-by-Step: How to Add a New User in Holdings

Adding a new user is intuitive, secure, and lightning-fast. Here’s how to do it:

• Go to the Team Page: From your dashboard, select “Team” in the left menu.

• Click “+ Invite”: This opens the “Add a team member” dialog.

• Choose the Right Role: Select Admin, Member, or Bookkeeper, depending on the user’s responsibilities—whether they’re handling accounting, managing loans, or reviewing expenses.

• Enter the User’s Email Address: Double-check for typos; this is how your new team member will receive their invite.

• Send the Invite: The user will get an email with a unique link to join your Holdings account.

Remember, some information (like email address) can’t be changed later, so accuracy is crucial for compliance and audit trails.

The 7-Day Invite Rule: Built-In Security

Security is at the core of Holdings. Every team member invite link is valid for just 7 days. This protects your business from risk—if an invite is sent in error or a user’s email is compromised, there’s a limited window for misuse.

If the invite expires, simply resend it from your dashboard. This keeps your onboarding process smooth and your liability low, whether you’re managing a single LLC or a network of subsidiaries.

Managing Pending Invites and Resending Access

Missed invites happen. Holdings makes it easy to manage pending invitations:

• Go to the Team page

• Find the user listed as “Pending”

• Click “Resend Invite” to generate a fresh 7-day link

No extra fees, no hassle, and no risk of unauthorized access—just seamless user management for your business.

Security Features for User Management

Holdings is built to protect your assets, data, and reputation. Key security features include:

• Multi-Factor Authentication (MFA): Add an extra layer of protection for all users—essential for asset protection, especially in industries like real estate or finance.

• Role-Based Access Controls: Only authorized users can move money, edit sensitive settings, or access corporate tax and accounting data.

• Audit Trails: Every action is logged, giving you a clear record for audits, lawsuits, or compliance checks.

• Virtual Cards: Issue virtual cards for team spending, with customizable limits and instant controls—perfect for managing expenses, revenue, and dividends.

Best Practices for Onboarding and Permissions

Efficient onboarding isn’t just about access—it’s about setting your team up for success and minimizing risk. Here’s how to do it right:

• Start with a Welcome: Send a personal note or Slack message after inviting a new user.

• Assign the Right Role: Only give as much access as needed—protect your assets, intellectual property, and sensitive data.

• Review Regularly: Audit your Team page monthly to remove old users or update roles as your business grows.

• Use Checklists: Create onboarding checklists (accept invite, set up MFA, review permissions) to streamline the process.

• Encourage Feedback: Ask new users if the process was clear and easy.

Troubleshooting & FAQs

Q: What if my team member doesn’t get the invite email? A: Ask them to check spam or promotions. If it’s still missing, resend the invite from your Team page.

Q: Can I change a user’s role later? A: Absolutely! As an Admin or SuperAdmin, you can update roles and permissions anytime.

Q: How do I remove a user? A: Click the user’s name in the Team list and select “Remove from team.” Access is instantly revoked.

Q: Is there a limit to how many users I can add? A: No limits, no extra fees. Add as many teammates as your business needs.

Real-World Scenarios: Holdings in Action

1. Onboarding Your Bookkeeper

You want your bookkeeper to review transactions, not move money. Invite them as a Bookkeeper, enter their email address, and remind them to accept within 7 days. Once accepted, they can view all records but can’t initiate transfers—perfect for compliance and audit.

2. Adding a New Admin

Your operations manager needs to handle payments, manage customers, and add new users. Invite them as an Admin. They’ll get full privileges to manage cash flow, accounting, and user permissions.

3. Managing Turnover

An employee leaves? Go to the Team page, click their name, and remove them. Their access is instantly revoked, protecting your business from liability and risk.

Holdings Pricing: Simple, Transparent, and Built for Growth

Holdings flips the script on business banking and accounting. Here’s what you get:

• Zero account or domestic transaction fees

• 2% APY on all eligible balances (variable, compounded and credited monthly)

• Integrated accounting for $20/month

• Full-service bookkeeping from $100/month

• Deposits insured up to $3 million through a combination of i3 Bank, Member FDIC, and additional program banks

No hidden costs, no surprise charges—just straightforward pricing that helps you keep more of your money and grow your wealth.

Mobile-Responsive, Not an App—Here’s Why That Matters

We don’t have a mobile app, but our website is fully mobile-responsive. That means you can manage your business account, add new users, and track cash flow from any device—phone, tablet, or computer—without worrying about software updates or compatibility. Whether you’re in the office, on a real estate site, or working from your home directory, Holdings is always accessible.

Holdings for Every Business Model

Whether you’re running a c corporation, s corporation, LLC, or series LLC, Holdings is designed to support your unique needs:

• Asset Protection: Manage subsidiaries, holding companies, and real estate investments with ease.

• Compliance: Track income, expenses, and tax data for audit and reporting.

• Growth: Use our integrated accounting and proactive funding offers to fuel expansion.

• Security: Protect your intellectual property, manage user credentials, and minimize risk.

Integrations and Automation

Holdings plays nicely with your favorite tools and operating systems:

• Accounting Platforms: Connect with QuickBooks, Plaid, Yodlee, and more.

Onboarding Checklist: Set Up for Success

Here’s a quick checklist to help you onboard new users with confidence:

• Create your Holdings account (Google SSO or email/password)

• Complete your business profile and articles of organization

• Set up your accounting and management preferences

• Navigate to the Team page

• Click “+ Invite” and select the right role

• Enter the user’s email address and send the invite

• Remind the user to accept within 7 days

• Review and adjust user permissions as needed

• Set up MFA and encourage password best practices

• Regularly audit your user list for compliance

User Management for the Future

As your business grows—adding new customers, expanding into new markets, or launching operating companies—Holdings scales with you. Our platform is designed for flexibility, security, and ease of use, whether you’re managing a single LLC or a network of holding companies across Wyoming and beyond.

Frequently Used Terms & Features

• User Identifier: Unique to each team member, ensuring secure access control.

• Active Directory Users: Manage permissions for every user, just like in enterprise IT.

• Home Directory: Each user has a profile with customizable settings.

• Audit: Track every action for compliance, lawsuits, and creditor protection.

• API: Integrate with your favorite software, automate workflows, and connect data.

• Dividend & Equity Management: Track shareholder interests and payouts.

• Expense & Revenue Tracking: Stay on top of every dollar, from loan payments to cash flow.

• Risk & Liability: Built-in controls to protect your business from creditor claims and legal exposure.

Ready to Empower Your Team?

Holdings was built for business owners who want more than just a bank account. We’re your dedicated financial partner—combining zero-fee banking, 2% APY, integrated accounting, and expert bookkeeping in one seamless platform. With robust user management, transparent pricing, and a mobile-responsive experience, you can add new users, manage your team, and grow your business with total confidence.

So go ahead—log in, head to your Team page, and start inviting your team today. If you need help, our friendly support team is always here for you. At Holdings, your hustle gets rewarded, not penalized. Let’s build something great together.